Hatchfit Physiotherapy Clinic in Dubai is committed to maintaining accurate and organized records that support patient care and clinic operations. We are seeking a meticulous Document Controller to manage our documentation processes, ensuring that all records are up-to-date, easily accessible, and securely stored.
Key Responsibilities:
- Document Management: Organize and maintain records for patient files, clinic procedures, and internal documentation. Ensure documents are accurately labeled and filed.
- Compliance and Security: Ensure that all documentation complies with healthcare regulations and confidentiality standards, protecting sensitive patient and clinic information.
- Data Entry and Record Updates: Regularly input and update information in digital systems, verifying accuracy to maintain a reliable database.
- Document Retrieval and Distribution: Respond promptly to document retrieval requests from staff, ensuring efficient access to necessary records.
- Audit Preparation: Prepare documents for internal and external audits by organizing files and ensuring they meet clinic and regulatory standards.
- Archiving and Disposal: Archive outdated documents according to clinic policy, ensuring proper disposal of records when necessary and in compliance with regulatory guidelines.
- Process Improvement: Support the development of efficient documentation processes, suggesting improvements to enhance record-keeping practices.
Requirements:
- Education: Diploma or Bachelor’s degree in Administration, Records Management, or a related field.
- Experience: At least 1-2 years of experience in a document control or administrative role, ideally within a healthcare or wellness setting.
- Technical Skills: Proficient in MS Office (Word, Excel) and experience with document management systems.
- Attention to Detail: Strong organizational skills and a high level of accuracy in managing records.
- Confidentiality: Commitment to upholding patient and clinic confidentiality, with a solid understanding of data privacy regulations.
- Communication Skills: Clear and professional communication skills to coordinate with team members and respond to documentation requests effectively.
- Problem-Solving: Ability to adapt to changing priorities and find solutions to ensure timely document access and maintenance.
Becoming a Document Controller at Hatchfit Physiotherapy Clinic means being a part of a dedicated team that values precise and effective record management. If you’re organized, detail-oriented, and ready to contribute to a healthcare environment, we welcome you to join us in Dubai. Apply today to support our commitment to excellence in patient care and clinic operations.